PRIVACY POLICY

Updated March 1, 2026

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Solstice Group LLC (“Company,” “we,” “us,” or “our”) respects your privacy and is committed to protecting personal information collected through our website and related digital services. This Privacy Policy describes how information is collected, used, disclosed, and protected when you visit www.solstice-groups.com (the “Website”) or interact with our services.

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1. Scope of This Policy​

   • This Privacy Policy applies solely to information collected through our Website and digital communications. Solstice Group LLC provides healthcare consulting, operational advisory, leadership development, regulatory guidance, and business strategy services to medical, dental, and office-based surgical organizations. This Website is informational in nature and does not provide medical, legal, or financial services.

2. ​Information We Collect​

   • Information You Voluntarily Provide

     • We may collect personal information when you:

       • Submit contact forms

       • Request information about services

       • Schedule consultations

       • Subscribe to communications

       • Correspond via email or phone​

       • ​​Information may include:

         • Name

         • Business or organization name

         • Email address

         • Telephone number

       • Professional or organizational details

   • Automatically Collected Information

     • When you access the Website, certain technical data may be collected automatically, including:

       • IP address

       • Browser type

       • Device information

       • Pages visited

       • Referral source

       • Date and time of access

       • Website interaction data

     • This information helps improve performance, usability, and security.

3. Healthcare Information & HIPAA Notice

   • Solstice Group LLC does not collect, transmit, or store Protected Health Information (PHI) through this Website. Users should not submit patient-identifiable, clinical, or confidential healthcare information through website forms, email inquiries, or other online communications. Use of this Website does not create a Business Associate relationship under HIPAA.

4. How We Use Information

   • Information collected may be used to:

     • ​Respond to inquiries or service requests

     • Provide consulting information and resources

     • Improve Website functionality and user experience

     • Communicate regarding services or updates

     • Maintain operational security

     • Comply with legal or regulatory obligations

   • We do not sell personal information.

5. Legal Basis for Processing

   • Information is processed based on:

     • Legitimate business interests

     • User consent

     • Contractual necessity (when applicable)

     • Legal compliance obligations​

6. Cookies & Analytics

   • The Website may use:

     • Cookies

     • Analytics tools

     • Performance tracking technologies

   • These technologies help us understand website usage and improve functionality. Users may disable cookies through browser settings; however, portions of the Website may not function properly. For additional details, please review our Cookie Policy.

7. Third-Party Service Providers

   • We may utilize trusted third-party vendors to support Website operations, including:

     • Website hosting providers

     • Analytics platforms

     • Communication or scheduling tools

     • Security monitoring services

   • These providers receive only the information necessary to perform services on our behalf and are expected to maintain appropriate confidentiality and security safeguards.​

8. Data Retention

   • Personal information is retained only for as long as necessary to:

     • Fulfill business or communication purposes

     • Maintain operational records

     • Meet legal, contractual, or regulatory requirements​

     • Information is securely deleted or anonymized when no longer required.

9. Data Security

   • We implement commercially reasonable administrative, technical, and organizational safeguards designed to protect information against unauthorized access, disclosure, alteration, or destruction. However, no electronic transmission or storage system can be guaranteed to be completely secure.

10. Your Privacy Rights

    • Depending on your jurisdiction, you may have rights to:

      • Request access to personal information

      • Request correction of inaccurate data

      • Request deletion of personal information

      • Limit or object to certain data processing activities​

      • Requests may be submitted using the contact information below.

11. International Users

    • The Website is operated in the United States. If you access the Website from outside the United States, you acknowledge that information may be transferred to and processed within the United States where privacy laws may differ from those in your jurisdiction.

12. Third-Party Links

    • ​​The Website may contain links to external websites. We are not responsible for the privacy practices or content of third-party sites. Users should review external privacy policies independently.

13. Children’s Privacy

    • ​​This Website is not directed toward individuals under the age of 18. We do not knowingly collect personal information from minors.

14. Policy Updates

    • ​​We reserve the right to modify this Privacy Policy at any time. Updates will be reflected by revising the “Last Updated” date. Continued use of the Website constitutes acceptance of any revisions.

15. Contact Information

    • ​​If you have questions regarding this Privacy Policy or data practices, please contact:

Solstice Group LLC​

Website: https://www.solstice-groups.com​

Email: info@solstice-groups.com​

Phone: 347-688-4164​